Privacy Policy

1. Introduction
Welcome to Meets & Rallies (“we”, “us”, “our”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, share and safeguard your personal information when you visit and use our website (https://www.meetsandrallies.co.uk) and any associated services.

2. Data Controller
For the purposes of data protection legislation, the data controller is Meets & Rallies. If you have any questions about this policy or your rights, please contact us at:
Email: ashley@meetsandrallies.co.uk

3. What information we collect
We may collect and process the following personal data about you:

• Information you give us: When you register an account, submit events, join a club/group, contact us, provide feedback, you may provide your name, email address, club/group affiliation, location (region/postcode), phone number (optionally), and other details you choose to provide.

• Information we collect automatically: When you visit our website, we may collect technical information such as your IP address, browser type and version, operating system, pages you visit, time and date of your visit, the referring website, and other usage data.

• Cookies and similar technologies: We use cookies or similar methods to recognise you, remember your preferences, and track usage for analytics and improving our service.

4. How we use your information
We use your personal data for the following purposes:

• To provide the website and services you request (e.g., allow you to add events, join groups, list clubs)

• To manage your account, verify your identity, and communicate with you (for example, sending confirmations or updates)

• To personalise our service (for example, by showing relevant events, clubs or groups)

• To improve our website, monitor usage, fix bugs, analyse trends and statistics

• To send you marketing or promotional communications (if you have opted-in), such as newsletters or updates about our service

• To comply with legal or regulatory obligations

5. Lawful basis for processing (UK/EU GDPR)
Where applicable (for users in the UK/EU), our lawful basis for processing your personal data is one or more of the following:

• Performance of a contract (you request to use our service)

• Our legitimate interests (for example: improving our website, security, analytics) provided your interests and fundamental rights do not override those interests

• Consent (especially for marketing communications)

• Compliance with legal obligations

6. Sharing and disclosure of your information
We may share your information in the following circumstances:

• With service providers or subcontractors who support our website (e.g., hosting, analytics, email services) — these providers are only permitted to use your data to the extent required to provide their service.

• With clubs, groups or event organisers if you sign up or interact with them via our site — for example, your details may be passed to a club you join if you register for membership (and only where appropriate/required).

• To comply with legal or regulatory obligations, or to respond to lawful requests by public authorities.

• If we reorganise or sell our business (or assets), your information may be transferred as part of that transaction — we will notify you of any such change.

7. Data Retention
We will retain your personal data only for as long as reasonably necessary to fulfil the purposes we collected it for, including for satisfying any legal, accounting or reporting requirements. When your account is closed or you request deletion, we’ll delete or anonymise your data unless we have a legal obligation to keep it.

8. Your rights
You have certain rights under data protection laws (in the UK/EU) in relation to your personal data. These include:

• The right to access the personal data we hold about you

• The right to request correction of inaccurate or incomplete data

• The right to request deletion of your data (“right to be forgotten”), subject to legal exceptions

• The right to object to or restrict processing of your data

• The right to withdraw consent at any time (for processing based on consent)

• The right to data portability in certain cases

• The right to lodge a complaint with a supervisory authority (in the UK: Information Commissioner’s Office)

If you wish to exercise any of these rights, please contact us at the email above.

9. Cookies and tracking technologies
We use cookies and similar technologies (for example, analytics tools) to provide, secure and optimise our website. You can set your browser to refuse all or some cookies, or to alert you when cookies are being sent. Note that if you disable or refuse cookies, some parts of the website may become inaccessible or not work properly.

10. International transfers
If your data is transferred outside of the UK/EEA (for example, to a service provider based elsewhere), we will ensure appropriate safeguards are in place (such as standard contractual clauses) to protect your personal data.

11. Security
We implement appropriate technical and organisational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. However, no internet transmission is entirely secure — we cannot guarantee absolute security of your data.

12. Children’s data
Our website is not directed at children under the age of 16 (or applicable age in the jurisdiction). We do not knowingly collect personal data from children under this age. If you believe a child has provided us with personal data, please contact us and we will delete that data.

13. Changes to this Privacy Policy
We may update this policy from time to time. If we make material changes, we will notify you by prominent notice on our website (or by email if you’ve provided your email). The “Last updated” date below will be revised accordingly.

14. Contact us
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
Email: ashley@meetsandrallies.co.uk
We do not currently have a registered business address.

Last updated: Wednesday 22nd October 2025.